Event21-Planning and production services available for various event types.
Let us help you plan the best event!
What do you want to do through event for the participants to enjoy? Is this your first time planning an event? Don’t worry! We will help you through the whole event planning process. Tell us about the kind of event you want to make. Then we will make a proposal on how to proceed with planning including estimating the budgets, searching event venues and preparing the necessary equipment. Let us help you make your event a success! If you are thinking about event, Let’s Event21 help you!
Facing any of the following problems?
- It's your first time holding an event
- You're looking for a consultant for event planning
- You're looking for a one-stop solution for event management
Let us do it! We will help you to make it with our best!
What make us different from the others?
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Achievements
We're professionals in the event industry. Click here to see our achievements so far.
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Lower Price
Reach out to us if we quote you a higher price than other companies!
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One-Stop Management Solution
We offer services for event operation, planning, PR and more.
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Considerate Service
Click here to see feedback from our customers!
Check out our achievements!
Company Event
Exhibition
Anniversary Event
Business Event
Completion Announcement Party
Summer Festival
Live Concert
Attracting Customers Event
Beer Garden
Family Event
Flea Market
Fashion Show
School Festival
Charity Event
Movie Festival
Group Dating Event
We have more achievements!!
We will operate event with the experience and know-how from
inquiries per year.
Please click here for more details!
Our Achievements(https://event21.co.jp/kigyou_jisseki.htm)
It is very important to have a Concrete plan when planning an event. If planning is “to make Idea or thought, event concept or event structure which make objective to be clear”, Plan is to show you “What and How to do in realisation. budget and supplier or staff who work on site,venue drawing and working process” So, our work is to make your event image can be happen and achieve your goal. Planning and Plan is like a wheels of car that cannot be missing each other. For example, if planning were done without plan, event will be incomplete. and if plan were done without planning, event will be only tent, shop etc. but no theme or concept. So, both planning and plan are important. and we will suggest what you need for event planning!
Let's make your event a success!
| Blue | To be prepared by the customer. (Reach out to us if you have any questions!) |
|---|---|
| Orange | To be prepared by the customer or Event21 |
| Green | To be prepared by Event21 |
1Budget
We will make a proposal from your budget!
2Purpose of event
What kind of event do you want? please tell us about purpose of event.
3Location
How many places? How many pax?
4Stuffs or Service
- Necessary equipment (Rental stuffs: Tent, Stage, Light, Table, Chair, Kitchen utensils, Exhibition utensil, Panel, Air condition (Heater) etc.)
- Production (Signboard, Hanging signboard, Information board etc.), Novelty goods, Selling goods etc.
5Timetable and Planning
Using articles│Venue drawing│Timetable│Description of event
6Permission
Vehicle│Road use permit (Applications sometimes taken by event company) | Public Health Center Permit
7Arrangement of casting
Entertainer │ Performer │ Companion (For appearance or performance)
8Arrangement of staff
There are a wide range of people registered for the event staff.
What kind of staff do you prefer?
9Event Director
Our event director will support you to operate event from start to finish.
Example for the composition of event staff
Operation management organization chart
Implementation administration list
Event staff configuration 1
Event staff configuration 2
Event staff configuration 3
Event Planning Process
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Step1Make an inquiry
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Anything is OK! we will support you one by one with our earnestness. please feel free to contact us!
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Step2Hearing
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We listen to customer's condition, and purpose of the event.
For example, tell us the objective of your event.
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Step3Preparation, Document
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According to customer's concept and budget, we will provide important documentations and event schedule for you.
Documentations and event schedule preparation
Location survey
Quotation Document preparation
Layout
Scenario
Manual operation
Scenario progress (Timetable)
Execute according to customer's requirement
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Step4Meeting
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Based on prepared documentation, we can discuss and compromise. In case of repeat event, we will revise the latest feedback (Step.8 [Feedback]), and discuss whether the plan will be proceeded the same way, or anything customer wants to change. For both cases, we will constantly update the documentation.
Examples of issues and solutions
Based on prepared documentation, we can discuss and compromise. In case of repeat event, we will revise the latest feedback (Step.8 [Feedback]), and discuss whether the plan will be proceeded the same way, or anything customer wants to change. For both case, we will constantly update the documentation.
Issues The quantity of Chirashi went short. Though 500 plates had been prepared, but the visitors kept coming, so there's still lack of 300 plates of Chirashi. Solutions Prepare for 1000 plates in advance Tips: On the following event, Assuming that the scale of the event will tend to increase, and re-visiting customer will always be included.
Issues The event are full of people. Many people are crowded in front of the booth and they get stuck. Solution Install the queue poles in front of the booth. Tips: In order to maintain the flow, it is important to reserve some space for walking path. For some popular booths which tend to have crowded customer at front, installing as needed queue poles is recommended.
Issues Customer attended to the lucky draw booth more than expected. Expecting number of 200 customers, but it turned out to be 270 reached of customers, the lucky draw were running out. Solutions On the following event, assume the amount of 300 customers. Tips: Our company supports luck draw preparation. You can consult us about budget arrangement for lucky draw. Here is an example... Previous time: 50 of winning prizes, 150 of booby prizes
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This time: 70 of winning prizes, 230 of booby prizes
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Step5Make a decision for details
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Immediately start preparing goods after making a decision for details.
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Step6Start an arrangement
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Start an arrangement of event's staff, goods, service, and location.
Goods For items that the venue cannot cover, we will handle it. We also provide boards, banners, novelty goods. Service Service from our collaborator such as food catering service Staff We may arrange staff, hosts, performers, cameramans, business trip meeting room depend on scale of the event Location Facility of the event location(also known as: Hako) It's a very important thing to promote the event in advance and create PR activities!
Event promotion tool creation Distributing leaflets or flyer、creating on sale promotional items/novelty goods
DM and creating invitation letters
Displaying pop-up board and banners etc.Announcement Activity Service from our collaborator such as food catering service PR Activity Staff：We may arrange staff, hosts, performers, cameraman, business trip meeting room depend on scales of the event Promotions Facility of the event location(also known as: Hako) Looking for event performers and hosts? Click here!
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Step7Operation and Construction
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On the day of the event, the event director will be at the event location to deal with the emergencies and changes.
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Step8Feedback
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After attending the event, we will revise how the event was going on. In order to operate even better on the next event, we will receive reports from sponsors and questionnaire from customers to come up with improvement proposals.