Event Planning-We are Event planning and management company based in Nara,Tokyo,Osaka.We have English,Vietnamese, Chinese and Thai speaking staffs.
Let us help you plan the best event!
What do you want to do through event for the participants to enjoy? Is this your first time planning an event? Don’t worry! We will help you through the whole event planning process. Tell us about the kind of event you want to make. Then we will make a proposal on how to proceed with planning including estimating the budgets, searching event venues and preparing the necessary equipment. Let us help you make your event a success! If you are thinking about event, Let’s Event21 help you!
It is very important to have a Concrete plan when planning an event. If planning is “to make Idea or thought, event concept or event structure which make objective to be clear”, Plan is to show you “What and How to do in realisation. budget and supplier or staff who work on site,venue drawing and working process” So, our work is to make your event image can be happen and achieve your goal. Planning and Plan is like a wheels of car that cannot be missing each other. For example, if planning were done without plan, event will be incomplete. and if plan were done without planning, event will be only tent, shop etc. but no theme or concept. So, both planning and plan are important. and we will suggest what you need for event planning!
Let's make your event a success!
To be prepared by the customer. (Reach out to us if you have any questions!)
To be prepared by the customer or Event21
To be prepared by Event21
We will make a proposal from your budget!
2Purpose of event
What kind of event do you want? please tell us about purpose of event.
We listen to customer's condition, and purpose of the event.
For example, tell us the objective of your event.
According to customer's concept and budget, we will provide important documentations and event schedule for you.
Documentations and event schedule preparation
Quotation Document preparation
Scenario progress (Timetable)
Execute according to customer's requirement
Based on prepared documentation, we can discuss and compromise. In case of repeat event, we will revise the latest feedback (Step.8 [Feedback]), and discuss whether the plan will be proceeded the same way, or anything customer wants to change. For both cases, we will constantly update the documentation.
Examples of issues and solutions
Based on prepared documentation, we can discuss and compromise. In case of repeat event, we will revise the latest feedback (Step.8 [Feedback]), and discuss whether the plan will be proceeded the same way, or anything customer wants to change. For both case, we will constantly update the documentation.
The quantity of Chirashi went short. Though 500 plates had been prepared, but the visitors kept coming, so there's still lack of 300 plates of Chirashi.
Prepare for 1000 plates in advance
Tips: On the following event, Assuming that the scale of the event will tend to increase, and re-visiting customer will always be included.
The event are full of people. Many people are crowded in front of the booth and they get stuck.
Install the queue poles in front of the booth.
Tips: In order to maintain the flow, it is important to reserve some space for walking path. For some popular booths which tend to have crowded customer at front, installing as needed queue poles is recommended.
Customer attended to the lucky draw booth more than expected. Expecting number of 200 customers, but it turned out to be 270 reached of customers, the lucky draw were running out.
On the following event, assume the amount of 300 customers.
Tips: Our company supports luck draw preparation. You can consult us about budget arrangement for lucky draw. Here is an example...
Previous time: 50 of winning prizes, 150 of booby prizes
This time: 70 of winning prizes, 230 of booby prizes
Step5Make a decision for details
Immediately start preparing goods after making a decision for details.
Step6Start an arrangement
Start an arrangement of event's staff, goods, service, and location.
For items that the venue cannot cover, we will handle it. We also provide boards, banners, novelty goods.
Service from our collaborator such as food catering service
We may arrange staff, hosts, performers, cameramans, business trip meeting room depend on scale of the event
Facility of the event location(also known as: Hako)
It's a very important thing to promote the event in advance and create PR activities!
On the day of the event, the event director will be at the event location to deal with the emergencies and changes.
After attending the event, we will revise how the event was going on. In order to operate even better on the next event, we will receive reports from sponsors and questionnaire from customers to come up with improvement proposals.